PeopleHR Ideas Portal
Grouping the documents in the folder view is one of the worst changes Access Group has done since taking over People HR. Now is so difficult to access quickly a document if needed as it was before in order of the date you uploaded the document.
| Describe the Challenge | As per the below attachment it makes no sense to group them in folder and very difficult to access documents |
0
Added to Product Backlog
The new folder system is making it harder to find unsigned documents and there is also no way of sorting the folders alphabetically or by date document added. Please can this be added a feature or just have an option to turn off folders.
Great news that the option to switch off the 'folder view' is coming in January - it can't come soon enough but if we have to wait a couple more months then that is at least light at the end of the tunnel, thank you.
Claire Padbury
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Kind regards,
Human Resources
Ultimate Performance
Email: HRSupport@upfitness.com
[https://servicedesk.ultimateperformance.com/api/attachment/image?token=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJpZCI6ImQ2YjhlYTBiLWIxNDYtNDA4Yi05ZDFlLWZmOTM3MTM2ZmQ5MSJ9._Z9uAatKW_A0f-DbF6XqmDVE5ZwDPVs76BR_iKx0eFA]
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Hi All,
We are targeting a release month of January for the option to switch between folder and list view.
Thanks
Paul
This is causing us a lot of wasted time looking in multiple folders for documents, when is this update due to be released ?
When is this going to be changed back?
I agree with the new grouping of documents into folders being a challenge. I also cannot see now, which document(s) need signing within an employees documents tab.
Great news to hear we are to be given a choice re the folder set-up. Is there any indication of a timescale for a 'backlog' item? It doesn't sound as if this will be any time soon....
Thanks
Claire
Hi all, thanks for the feedback. We have added an item to our backlog to give users the option of whether to use the folder view or list view for documents.
Thanks
Paul
I like the grouping of the documents however I agree with the need for chronological order also. Also if an employee is a re-hire all their documents just go into the "pot" which in my opinion should be kept separate.
I actually appreciate the feature as it helps categorise documents, especially when you have multiple ones assigned to users. However, I would like to see an Archive folder so that you simply have the most recent one readily avaialble in the employee's folder
Definitely not an improvement, we should have the option of sorting the list alphabetically or chronologically at the very least.
An option of categorised or chronological would be ideal. In the categorised list, sorting the list alphabetically rather than some apparently random ordering would good as well!
Totally agree. It would be good for something to be added next to a document folder when an email gets sent to an employee stating they have a document to review. This would make it easier for them to see what document has been added rather than having to go through all the document folders one by one
Hello,
Thank you for your email.
This will be assigned to a member of the HR team, and they will respond to you as soon as possible.
This will usually be within a few hours, during our service desk opening hours. Outside of these times or during Public Holidays, our responses may be longer.
HR Service Desk Hours
Monday to Friday : 9am - 5:30pm UK GMT
Should you require any further support, please do not hesitate to contact us.
Kind regards,
Human Resources
Ultimate Performance
Email: HRSupport@upfitness.com
[https://servicedesk.ultimateperformance.com/api/attachment/image?token=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJpZCI6ImQ2YjhlYTBiLWIxNDYtNDA4Yi05ZDFlLWZmOTM3MTM2ZmQ5MSJ9._Z9uAatKW_A0f-DbF6XqmDVE5ZwDPVs76BR_iKx0eFA]Head Office
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UP Fitness Limited is a company registered in England and Wales with registered number 06279529 and registered office 8-10 Exchange Street, Acresfield, Manchester, M2 7HA.
This email may contain confidential information. If you are not the intended recipient, please let us know before permanently deleting it. Do not use, copy, or disclose the information contained in this message or in any attachment. Although we have taken reasonable precautions to ensure no viruses are present in this email, we cannot accept responsibility for any loss or damage sustained as a result of any virus. For information about how we process data please see our Privacy Notice.
Personally I disagree, this system makes it easy for us to quickly locate a document rather than scrolling through a long list. I think it would be fair to say it depends how the individual organisation is using this section. So maybe instead of asking for them to remove the feature (which many voted to implement) maybe a simple addition of a 'View All' button would improve the feature, to work for all?
Agree 100% - could be an option but definitely preferred the old listing
Totally agree. We much preferred the chronological list. An option to switch this off would be better
The new Document folders are making my life difficult and have decreased the efficiency of the site. Please remove the folders, so that all documents are stored in one place, easily seen and identified.
This is not an improvement. It's incredibly difficult to find documents, see the latest documents and filter. This change is not 'People HR' friendly and is detrimental to HR professionals trying to carry out their work. It's a disaster; please revert back to old view.