Archiving previous applications on the ATS so that they are no longer available after a certain period of time

The system should have the function to be able to archive all previous candidates that have applied for roles previously if they are after a certain length of time.

My suggestion should be that the system should have a function that after a set period of time (which should be set by the chosen organisation ie - 6 months, 12 months etc), that any applications that were not successful for a role, should be archived.

Currently at the moment, we have over 10,300 applications in the Talent Pool which go back across many years. Most of these should no longer be available to us and we should not be able to see anyone's data as this is a big issue with a data beach if this was to happen.

I do understand that there is the function to archive the role, but not the applications. I have been advised by People HR support to delete the adverts and applications, but this would then affect the time to hire stats that are pulled and would not give a correct figure on the data as this information would be pulled on numerous times a year, and once a year which means that this would be incorrect.

The information should still be readily available through queries for time to hire stats to be pulled, but not accessible on the ATS for all to see.

This is a urgent and important feature that should be added to the system, to prevent unnecessary information being available after a certain period of time.

This may also allow for the ATS to stop having issues, fix bugs and allow for the system to be more functionable with speed.