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Created by Guest
Created on Feb 8, 2024

Keeping TOIL and Holiday Entitlement separate

We are experiencing problems seeing a clear picture of someone's holiday within P-HR. Within the Settings field of the planner when Toil is added it updates the "this year" field and then when toil is taken it deducts it from this field. Within our operational areas it is common for employees to alter their working pattern, and / or buy holidays from our HBS - our holiday allowance is calculated in hours not days. Quite quickly we start to lose a clear picture what of what a person's actual holiday is and why - it can take some time to work out.

Additionally, we are not entirely convinced toil is calculating correctly in P-HR, by separating both fields within settings would go a massive way to work if this is the case, then to understand how and why is it not working.

Is this something that is being felt by other system users?

Describe the Challenge We spend a lot of time having to review holidays and perform manual exercises to ensure someone's holiday and toil is correct. We need our team members to have faith that their holiday is correct.
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  • Sarah King
    Reply
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    Oct 31, 2024

    Are there any plans to make the TOIL feature a 'switch on, switch off' feature. We don't offer TOIL and would prefer to switch this off so it is not seen by managers etc.


  • Anne-Marie Howard
    Reply
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    Oct 31, 2024

    Hi Cornel

    It looks like some TOIL has disappeared - it was added on 29th October and I wonder if it's because that's when the new functionality went live? Do you know if this was the case?

    Regards

    Anne-Marie

    Anne-Marie Howard | HR Manager | pointblank

    1 reply
  • Guest
    Reply
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    Oct 29, 2024

    We also spend a lot of time having to do manual annual leave calculations when staff change their work pattern. It is helpful for the toil to be shown separately, but the annual leave calculation is still incorrect on the system when you have included BH's in the calculation (as we have to as we have so many part timers with pro rata entitlement). The system seems to take the bank holidays and divide them by 12, when bank holidays do not fall one a month.

  • Admin
    Cornel Mamaliga
    Reply
    |
    Oct 29, 2024

    Holiday and TOIL Improvements

    We’re excited to share highly requested updates to PeopleHR that enhance the clarity and usability of Holiday and TOIL monitoring for all users, based on your feedback.

    What’s New:

    • Separate Holiday & TOIL Views: Holiday and TOIL balances now have distinct visual representations, making entitlements easier to track across roles.

    • Enhanced Balances Display: Entitlements are split into Booked, Pending, and Remaining balances, providing transparency for holiday and TOIL requests.

    • Doughnut Charts: A refreshed UI features doughnut charts on the Employee Planner, Dashboard, and Overview, offering a clear view of separate Holiday and TOIL entitlements.

    • Flexible Day/Hour Tracking: The interface adapts to users tracking time in days or hours. TOIL display is dynamic and only appears if relevant to the user.

    Benefits:

    • Improved Clarity: Separate Holiday and TOIL balances make tracking time off simpler for employees and managers.

    • Consistency across the Product: Entitlements are now uniformly represented from Planner to Dashboard, reducing errors.

    For more details, view our Release Notes and feature video. Enjoy the updates, and reach out anytime with questions or feedback!

    Best Regards,
    PeopleHR Product Team

    2 replies
  • Admin
    Cornel Mamaliga
    Reply
    |
    Oct 28, 2024

    Hello everyone,

    Following confirmation from our early adopters that the calculations are working correctly, we plan to release the new feature to Production tomorrow.

    Best regards,
    Cornel

  • Roneeta Patel
    Reply
    |
    Oct 28, 2024

    Morning Phil,

    I hope all is well. Just sending this over as an FYI ����

    Roneeta Patel
    People and Culture Manager
    Tel: 020 7520 8220
    Email: r.patel@hospiceuk.org
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    ���necessarily reflect the opinions of, nor form part of a valid contract with Hospice UK ���or any trading subsidiary. ���
    ���Hospice UK monitors all e-mail transmissions passing through its network and may block or modify mails which are deemed to be unsuitable.
    Hospice UK (also trading as Help the Hospices) is a Company limited by guarantee in England & Wales No. 2751549 and a
    ���Registered Charity No 1014851 (in Scotland No. SC041112) VAT No. 731 304476.
    www.hospiceuk.org Hospice House 34-44 Britannia St, London, WC1X 9JG, UK. Tel: +44 207 520 8200

  • Rosie Hodson
    Reply
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    Oct 24, 2024

    Hi,

    will this be being released to all accounts today or it is pushed back due to the error.


    thanks

    Rosie

    1 reply
  • Cassie Lambe
    Reply
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    Oct 23, 2024

    Hi Cornel,

    Cassie- Extern

    We have experienced the same issue whereby some of the annual leave calculation is showing in the TOIL Circle when it should be showing in the Holiday Circle meaning both calculations look to be wrong when in fact they have been calculated correctly.


    Can you advise if this is being resolved prior to the roll out?


    Many Thanks


    Cassie Lambe

    HR Project Advisor & HR Coordinator

    Extern



  • Rosie Hodson
    Reply
    |
    Oct 22, 2024

    Hi Cornel,


    I know the roll-out is planned for 24/10, will the rollout be paused if the issues are not fixed before?


    thanks

    Rosie Hodson

    1 reply
  • Elspeth Turner
    Reply
    |
    Oct 21, 2024

    Hi Cornel,

    I've looked through our employee records this afternoon, and unfortunately there are x26 people with incorrect holiday/TOIL. This change seems to have allocated some of their holiday as TOIL instead, and for others who actually should have had TOIL the figures are incorrect. I am really concerned about where the information is coming from, and how this can be fixed.

    Regards, Elspeth

    1 reply
  • Guest
    Reply
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    Oct 21, 2024

    Hi Cornel,
    The TOIL split doesn't seem to be showing the correct figures - one colleague is showing over 400 hrs TOIL and only 90 hours holidays. I trust that you can resolve any issues. I haven't looked at others, this was enough to ring alarm bells.
    Regards,
    Melanie

    [cid:image002.jpg@01DB23A5.B55C6970]

    Melanie Sharp
    Human Resources Officer
    Kilbryde Hospice | McGuinness Way | Hairmyres | East Kilbride | G75 8GJ
    Tel: 01355 202020 | Email: melanie.sharp@kilbrydehospice.org.uk
    Scottish Charity No: 032424
    www.kilbrydehospice.org.uk
    Kilbryde Hospice Ltd is a company registered in Scotland under number SC224366. Kilbryde Hospice is a registered Scottish charity under number 032424. Registered office: McGuinness Way, Hairmyres, East Kilbride, G75 8GJ, United Kingdom.
    Kilbryde Hospice Ltd accepts no liability for the content of this email, or for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing. Any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.

    1 reply
  • Vicky Flenley
    Reply
    |
    Oct 8, 2024

    Hi Cornel,

    Thank you for looking into this issue & for trying to figure this out to have a system that works for all.

    I am sorry for my late response, but in answer to your email on the 24th July I definitely vote for Option 1: Display Holidays and TOIL in two different charts.

    This would make it so much easier & clearer for us to have holidays & TOIL separated.

    I am waiting to find out if we can take part in the trial. I will get back to you on that.

    Many thanks,

    Victoria


    1 reply
  • Jackie Simmons
    Reply
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    Oct 4, 2024

    Cornel

    Thanks for the update.

    Toil is a sore point here, as everyone finds it really frustrating - so if it is okay, we will wont be part of the pilot - but are very interested to see how it pans out.

    Our line managers have to keep a separate excel sheet to record all the staff hours - and they keep a track of any hours worked over and above each week that way, so anything that means the system will show an ongoing record of hours worked over and above their work pattern would make life a lot easier.

    Thank you

    Jackie

    Jackie Simmons she/her

    HR Officer | Swyddog Ad

    Email | E-bost: jackie.simmons@gavo.org.uk

    Website | Gwefan: www.gavo.org.uk
    Working Days| diwrnodau Gweithio: Wednesday / Thursday / Friday

    This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error, please notify the sender immediately. If you are not the intended recipient you are advised that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. Gwent Association of Voluntary Organisations hopes you find this communication informative and helpful. If, however you would like to unsubscribe, please click here.

  • R D
    Reply
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    Oct 3, 2024

    We would be happy to test this

  • Abigail Bowley
    Reply
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    Oct 3, 2024

    Hi, we're happy to give it a go and see if it's any good. Our company uses TOIL and things a lot so we'll test it to it's max I'm sure.

  • Jackie Simmons
    Reply
    |
    Oct 3, 2024

    Cornel

    Would it be just a few staff, or everyone ?

    As it is already difficult to know who has what with toil and leave - so I would be happy to be part of it with a couple of staff to test it out but not all.

    Let me know if this is any help.

    Thank you

    Jackie

    Jackie Simmons she/her

    HR Officer | Swyddog Ad

    Email | E-bost: jackie.simmons@gavo.org.uk

    Website | Gwefan: www.gavo.org.uk
    Working Days| diwrnodau Gweithio: Wednesday / Thursday / Friday

    This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error, please notify the sender immediately. If you are not the intended recipient you are advised that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. Gwent Association of Voluntary Organisations hopes you find this communication informative and helpful. If, however you would like to unsubscribe, please click here.

    1 reply
  • Admin
    Cornel Mamaliga
    Reply
    |
    Oct 3, 2024

    Thank you all for your willingness to be involved in this process!
    I will send a separate message when it's time to activate this feature.

  • Elspeth Turner
    Reply
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    Oct 3, 2024

    Happy to trial and give feedback too.


  • Guest
    Reply
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    Oct 3, 2024

    Happy to trial this, and provide feedback also.

  • Abbie Moorton
    Reply
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    Oct 3, 2024

    Happy to trial this and provide feedback

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