No employee notification of logbook creation by Manager for them to check & sign

When using logbooks, sometimes we get the manager to create the logbook as a record of a conversation they have had, which we get the employee to then sign. There is nothing to notify the employee when that logbook has been created and is ready to sign.

This often ends up meaning that the logbook never gets signed, or doesn't without a lot of reminding from HR as busy managers are not going to keep on top of this for every employee in their teams.

Also, even if the employee does remember to check if it is there and signs it, it then isn't a sealed record until the manager approves that signature which also means they can be left as pending for ever.