PeopleHR Ideas Portal
It would be great to be able to change an employee's annual leave from days to hours when they move to part-time and have the previous year's annual leave reflected correctly.
| Describe the Challenge | The system is not accurately reflecting previous years' annual leave balances when switching the measurement from days to hours |
Also wanted to add here that I very much agree with the comments below on this. Almost all of our staff have moved from standard full-time workers to compressed hours over the last few years and we have had to set them up with new working patters.
Because the system then historically converts all holiday - it completely throws all previous calculations out. This is causing major issues for us as we're currently undergoing an audit and it now looks like all our staff have taken too much or not enough leave. I called Access support and they suggested calculating everyone's holiday's manually, which seems to me to defeat the point of having an HRIS in the first place!
I could not agree more with Abbie M -
'The settings function should allow for an effective date to be submitted when this is changed, and then not allow for the previous years allowances to be affected, as this is then no longer a true reflection on the AL in previous years.'
I'd add that you should be able to select in the settings section which year you are applying the holiday settings to and save them there. The settings box seems to be generic, meaning when I update holiday entitlements, carry over etc. it isn't clear which year I'm doing this for and it doesn't create an obvious log of what was assigned year on year and why. For example - I'd like to be able to see that 33 days were applied to person A for 2024 because there were 25 days of leave, 5 days of carry over and 3 days for tenure, rather than having to puzzle out the leave assigned to previous years.
Completely agree. Seems like an error that it changes all the history which then shows incorrectly.
Following -
I agree with this, as this is also impacting us as a organisation too.
When changing the measured in section under the settings in the planner, it changes previous years allowances - where as the change is only effective in a new holiday year or when a change to employment happens.
The settings function should allow for an effective date to be submitted when this is changed, and then not allow for the previous years allowances to be affected, as this is then no longer a true reflection on the AL in previous years.